[TI] Admin Guide: Manage Courses Directly on ACS

Course vs. Section

Understanding the distinction between these two terms is critical for accurate data management:

• Course: Identified by a unique Course Code/ID. If your institution’s Course Catalog ID changes, you must add a new course to ACS.
• Section: A specific offering or instance of a course. One course may have multiple sections representing different dates or times.

Roles and Permissions

Access to these features is determined by your assigned user role:

• Institution Administrators, Teaching Administrators, and Course Upload Administrators  Admins: Can edit existing course information (syllabi, faculty credentials, etc.) and add, edit, or remove sections
• Course Upload Administrators (CUAs) Only: The only role permitted to add new courses to the platform that have never been offered on ACS before

Editing an Existing Course or Section

1. Click the Course Catalog dropdown menu from the left navigation bar (Image 1)
2. Click My Teaching Courses (Image 2)
3. Locate the course and click See Details (Image 3)
4. Click Edit (located above the section information)                                                                                                                                                                                                                                
5. Select the corresponding menu item below the course title to modify specific details
6. Click Save in the lower right corner to finalize changes                                                                                  

Adding a New Section

1. Follow steps 1–4 from the "Editing" section above
2. Select Course Sections from the menu list
3. Click the Actions button (see image above) to open the drop-down menu
4. Select Add Section
5. Complete the required section information in the pop-up box 
6. Click Add

Removing an Existing Section

1. Follow steps 1–4 from the "Editing" section above
2. Select Course Sections from the menu list
3. Check the checkbox next to the section(s) you wish to remove (see image above)
4. Click Actions and select Remove Sections                                                                                                            
5. Enter the reason for removal in the pop-up box and click Remove

Important: Removing Sections

• Removed sections are immediately hidden from the Courses search page
• Removal does not impact students already accepted; they remain enrolled. 
• If a section is canceled, you must manually drop the enrolled students in ACS
• Students are not automatically moved; the Home Institution must submit a new request for a different section

Available Fields for Editing

You can update the following information directly in ACS:

• Course Details: Title, Description, Prerequisites, Level, and Credit Hours
• Costs: Course Cost and any Additional Costs
• Logistics: Schedule, Delivery Method, and Course Materials
• Documentation: Syllabi, Faculty Credentials, and Learning Assessments (updated via drag-and-drop)