Reporting Students Studying under a Consortium Agreement
Due to the novelty of consortial course sharing, some reporting and regulatory bodies are still working through foundational considerations in order to provide consistent guidance.
Home Institutions report their students enrolled in consortium courses as full or part-time students depending on their status at the Home Institution. Teaching Institutions do not report consortium students because these students’ courses are not transcribed on the Teaching Institution’s transcripts.
The direction that IPEDS has published on its site related to reporting on consortial agreements is offered on the basis of individual consortial agreements where the student is enrolled at both the home and teaching institutions, “….If a student is taking courses at BOTH Institution A and Institution B, the student should be reported as enrolled at Institution A and Institution B…”. Individual consortial agreements are used commonly by Financial Aid offices to cover a single student and a single course enrollment.
Acadeum uses blanket consortial agreements (one agreement covers all enrollments between home and teaching Institutions), under which the student is only enrolled at the home institution. For this reason, the course is transcripted only at the home institution, and the home institution should be the only institution to report the student to IPEDS.
This guidance has been provided to Acadeum network institutions, and it has not led to any reported issues or problems for these institutions.
National Student Clearinghouse
Each institution determines whether to report non-degree seeking students. Some institutions find it easier to simply report everyone in their enrollment report, even if those students are not part of IPEDS reporting. Others omit non-degree seeking students since their status typically does not have an impact on their student loan repayment obligations.