On the final day of the Teaching Institution’s drop period, funds are transferred from the Home Institution’s account to the Teaching Institution’s account for the enrollment it has booked.
Though it varies by institution, this date is approximately five days into a shortened 8-week term or 14 calendar days into a 15-week term. This date may come even sooner for terms shorter than 8 weeks, and in some cases might be the day after a term starts (e.g., in a 4 or 5-week term). Students are informed of the Teaching Institution’s final drop date and its importance in the Teaching Institution Welcome Letter that they receive upon enrollment.
How a student drops a course
Students are not able to drop themselves and must be removed by either the home or teaching institutions. Acadeum considers it a best practice for students to be dropped by the home institution. This is because home institutions have a relationship with the student and the deepest knowledge of the progression needs. The welcome letter informs students to contact the enrolling student contact at their Home Institution to drop an Acadeum course and provides the relevant contact information.
A course is considered dropped if the removal occurs before the Teaching Institution’s final drop date. In this case, the enrollment will be dropped and no funds will be transferred from the Home Institution to the Teaching Institution.
Students using the exclusive beta release of the Student App can submit a request to Drop or Withdraw from a course from directly within the app. This will trigger an email to the HI Enrolling Student Contact as well as the advisor tied to that student record. Click here for more information on Student Enrollment Statuses.