[HI/TI] Admin Guide: Managing Student Records [Adding, Editing, Viewing]

Enrolling vs. Teaching Students

To ensure you are viewing the correct records, it is important to understand how ACS categorizes students based on their relationship to your institution:

• Enrolling Students: Students from your institution who are eligible to enroll in courses at other network institutions (Image A)
• Teaching Students: Students from other institutions who have enrolled in courses offered by your institution (Image B)                                                                                                                                                               

Managing Enrolling Student Records (HI Admins)

Home Institution Admins use this tab to add or update records for their own students.

1. Click Students in the left navigation pane (Image 1)                                                                                            
2. Select the Enrolling Students tab (Image 2)
3. To view/edit a record: Click a student’s name to access their personal, academic, and contact information
   • Click the pencil icon within the record or on the main list to edit details
   • Important: Student email addresses cannot be edited directly in ACS by Home Institutions. To change a student's email, contact Support@Acadeum.com.
4. To add a new student: Click +Create Student at the top right and complete the required fields                       

Viewing Teaching Student Records (TI Admins)

Teaching Institution Admins can view records for external students enrolled in their courses. 

Note: These records are managed by the enrolling institution and cannot be edited by the TI.

1. Click Students in the left navigation pane 
2. Select the Teaching Students tab                                                                                                                        
3. To view details: Locate the student's name and click on the three-dot menu (Image 3) and click See Details to view their academic and contact information
4. To contact the Home Institution: Click the Institution Name (Image 4) to view the school's profile and identify their Primary Contact if a record needs updating
5. To communicate to the Student: Click the email link to message the student outside of ACS (Image 5)