[HI] Admin Guide: Quick Enroll

What is Quick Enroll?

Quick Enroll is a feature within the ACS Administrator Application that allows Home Institution administrators to find and enroll students into in-network courses using a guided, AI-assisted workflow.

Instead of manually searching for courses, applying multiple filters, reviewing equivalencies, and checking section availability one by one, Quick Enroll uses your Home Institution’s course information to automatically search the entire Acadeum network for the best available matches.

Quick Enroll prioritizes:

• Courses that are already approved as equivalents to your Home course
• In-network and consortial options
• Sections with current availability
• Courses that best align with your Home course details

This allows administrators to move from course selection → student selection → enrollment in a single streamlined process.

How to Use Quick Enroll

Step: 1 Select the Home  Course

From the Quick Enroll tab located at the top of the left navigation pane in ACS (Image A):

• Use the Select Home Course dropdown menu to search and select an existing Home course (Image B)
• If the course is not listed, you may add a new Home Course (Image C)

Adding a New Home Course

If the course you need is not listed, you can add a new Home course directly from the Quick Enroll screen by clicking Add new + under the Select Home Course drop down menu (Image C above):

1. Enter the Home Institution Course Code
2. Enter the Home Institution Course Title
3. Enter the Home Institution Course Description
4. Click Submit                                                                                                                                                         

The Home course you select is what Quick Enroll uses to identify equivalent courses across the Acadeum network.

Step 2: Select the Student(s)

Quick Enroll supports:

• Individual student enrollment
• Bulk student enrollment
• Multiple simultaneous searches

Select the student or students you wish to enroll into a course equivalent to the selected Home course.

Adding a New Student

If the student you want to enroll is not listed, you can add a new student directly from the Quick Enroll screen.

From the Select Students to Enroll dropdown, click Add New + (Image A).You will be taken to the Create Students page, where you can choose to:

• Add Student Details Manually, or
• Upload Student Details File (ideal for bulk uploads or bulk updates to existing student profiles)

Click Next to complete the remaining steps to create the student in ACS.

Step 3: Review AI-Matched Course Options

Once the Home Course and student(s) are selected, click Search. Quick Enroll will scan the entire Acadeum network and automatically return the best available matches.

For each result, you can click See Details to review:

• Teaching Institution
• Course equivalency
• Section availability
• Term and session
• Course details and syllabus (if available)

This allows you to quickly identify the best option without performing additional manual searches.

Note: You can also click Request a section to send the Teaching Institution a request for a preferred term that is not currently listed. 

Step 4: Enroll the Student in a Section

When you have identified the best match:

1. Click Enroll                                                                                                                                                            
2. Select the appropriate section and click Enroll

The enrollment will then follow the standard ACS approval workflow between the Home and Teaching Institution.

FAQs

When Should I Use Quick Enroll Instead of Traditional Course Search?

Quick Enroll is ideal when:

• You already know the Home course the student needs
• You want the fastest way to locate an approved equivalent
• You are enrolling multiple students into the same course
• You want to avoid manually filtering and reviewing courses one by one

Traditional search may still be useful when browsing courses more broadly without a specific Home course in mind.

Does Quick Enroll Replace Course Equivalencies?

No. Quick Enroll uses existing course equivalencies and Home course information to perform the search. It does not create or modify equivalencies.

Can I Enroll Multiple Students at the Same Time?

Yes. Quick Enroll supports bulk student selection and enrollment.

Does Quick Enroll Only Show Consortial Options?

Quick Enroll prioritizes in-network and consortial matches that best align with the selected Home course and student needs.

What If I Don’t See a Good Match?

You may return to the traditional course search experience to manually review additional options, or contact your Partner Success Manager for assistance.

Who Do I contact With Questions About Quick Enroll?

Please reach out to your Acadeum Partner Success Manager for additional guidance or questions about this feature.