In this resource:
- Course Cancellations
- Offer Courses in High Demand
- Offer Courses Two Semesters Out
- Last Date of Attendance (LDA)
- Learning Materials
Courses may be cancelled that fail to meet minimum enrollments established by Teaching Institutions. Some Teaching Institutions will establish course minimum enrollments that must be met before a course will run. Home Institutions will be informed when a course in which they have a student enrolled is cancelled.
Teaching Institutions should cancel courses 2 weeks prior to the start of a course so that other options may be explored for the student. Courses without minimum enrollment requirements should not be cancelled due to lack of enrollments.
Review the "Edit Course Information/Add or Remove a Section" resource to learn more about cancelling courses in the Acadeum Course Share Administrator Application.
Offer Courses in High Demand
To maximize enrollments, Teaching Institutions should make sure they offer courses for which there is a high demand: general education courses. The reason these courses are in high demand is because many Home Institutions use course sharing to give students options to take courses they may have missed in the general education sequence and/or the opportunity to replace poor grades they may have earned in these courses. To be sure, upper-level or niche courses have their market as well, as institutions may cancel these classes due to low enrollment or they may offer these courses very infrequently.
One way to ensure that you are offering courses in the highest demand is to create a list of the courses that your students take elsewhere in the summer and transfer back. This list will help identify courses typically used by students over the summer while also indicating an opportunity for your institution to bring enrollments back to your institution.
Offer Courses Two Semesters Out
To maximize enrollments, Teaching Institutions should make their courses available as soon they can, and if possible, one or two semesters before the courses will be offered.
Home Institutions typically approve courses well in advance of when they offer them to students. These approval processes can take time, and after they approve courses, they still need to load them into their student portal before student registration begins.
Last Date of Attendance (LDA)
When a student drops, withdraws from, or fails a Teaching Institution course, the Teaching Institution will inform the Home Institution of the student’s LDA through the notes section of the Acadeum Course share Administrator Application platform. The following three student activities should be used to establish student’s LDA:
- posting to a discussion board
- emailing a professor about an academically related activity
- completing a course assignment
(Merely logging into the Teaching Institution’s LMS should not be used to establish an LDA.)
Professors at Teaching Institutions can grant incompletes to Home Institution’s students in accordance with their internal policies on incompletes, including the limit on the duration of incompletes.
Teaching Institutions will notify Home Institutions of Incompletes and their durations.
Teaching Institutions are asked to report instances of plagiarism in their courses to Home Institutions, so that Home Institutions can take appropriate actions under their policies (repeat or multiple offenders).
Teaching Institutions can place a link to their bookstore in the Teaching Institution Welcome letter that is sent to students when the enrollment request is accepted.
Required learning materials should be posted in the Teaching Institution’s Learning Management System (LMS), and students should clearly view them when they log in. For this reason, it is important for Teaching Institutions to email students login information for the LMS as soon as possible after the student’s enrollment has been accepted.