Teaching Institution: Manage Courses Directly on ACS [Add/Edit/Remove]

In this article:

• Who can complete what updates?
• Edit an Existing Course or Section
• Add a New Section
• Remove an Existing Section
• Course and Section Information Available for Editing

ACS Vocabulary: Course vs. Section?

On Acadeum Course Share (ACS), a course is identified by a unique Course Code/Course ID.  If the course codes in your institution's Course Catalog should change, a new course must be added to ACS to represent the new Course Code.

A section is a specific offering or instance of a course.  Multiple offerings of a Course Code means that a course will have multiple sections. Sometimes a section is called a "course section".

What roles can complete what updates?

A user's role and permissions determine whether they can add, edit, or remove courses and sections.

• Edit an Existing Course  - Institution Administrators, Teaching Administrators, and Course Upload Administrators can edit courses that already exist on ACS.  This includes information such as the syllabus, course description, learning assessment, faculty credentials, and other course details. See Course Information Available for Editing below.
• Add, Edit, or Remove an Existing Section - Similarly, Institution Administrators, Teaching Administrators, and Course Upload Administrators can edit sections that already exist on ACS. This includes manually adding a new section to an existing course, and also removing a section should it reach capacity or no longer be offered.  Section information includes the specific course section dates, cost, schedule, and other section details.
• Add or Edit Courses via Manual or Bulk Upload - Only Course Upload Administrators can add new courses to ACS. If a course has never been offered on ACS, the Course Upload Administrator will need to add it manually or via bulk upload.  Existing courses and sections can also be edited via bulk upload. Learn more about managing courses via bulk upload here.

Edit an Existing Course or Section

1. From the left navigation bar, click Courses.
2. Click the My Teaching Courses toggle in the filter area.
3. Click See Details.
4. Click Edit (located above the section information).
5. From here, you may edit the course and section information by selecting the corresponding menu item, located below the course title. See Course and Section Information Available for Editing for a full list of items available for edit.

6. To save changes, you must click Save in the lower right corner of the page .

Add a New Section

1. Follow Steps 1-4 from Edit an Existing Course above.
2. Select Course Sections from the menu list as indicated in Step 5 (above).
3. Click Actions to open a drop-down menu.
4. Select Add Section in the drop-down menu.
5. A pop-up box will appear.
6. Complete the section information in the pop-up box then click Add to save the new section.

Remove an Existing Section

1. Follow Steps 1-4 from Edit an Existing Course above
2. Select Course Sections from the menu list as indicated in Step 5 (above).
3. Prior to clicking Actions, click the checkbox next to the section(s) you want to remove.  You can click multiple checkboxes if you want to remove multiple sections.
4. Click Actions to open a drop-down menu.
5. Select Remove Sections in the drop-down menu.
6. A pop-up box will appear.
7. In the pop-up box, complete the reason for removing the course section(s) then click Remove.

IMPORTANT INFORMATION ABOUT REMOVING SECTIONS:

• A removed section will no longer be visible on the Courses page.
• Removing a course section does NOT impact accepted enrollments; students who have already been enrolled in this section will remain enrolled. If a section has been cancelled, you must drop the enrolled students on Acadeum Course Share (ACS).
• Students cannot be automatically moved to a different section; a new enrollment request must be submitted from the Home Institution for enrollment into a different course or section.

Course and Section Information Available for Editing

• Course Details
  • Course Title
  • Prerequisites
  • Course Description
  • Course Level
  • Credit Hours
  • Category
  • Course Cost
  • Schedule (Date & Time)
  • Course Delivery Method
  • Course Materials
  • Additional Costs
  • Certificate Details
• Course Sections - Add, edit, or remove sections (see instructions below).
• Learning Assessments - Add or update learning assessments.
• Faculty Credentials - Add or update faculty credentials.
• Syllabi - Add or update syllabi.
  • Learning Assessments, Faculty Credentials, and Syllabi can all be updated simply by dragging and dropping a file (or uploading a file) within the appropriate menu section.