Home Institution: Onboarding Process

Your institution is about to become part of a growing network within the Acadeum community. Launching course sharing at your institution will provide opportunities to meet your institution’s strategic goals and get students to the finish line.

Below you can view the full Onboarding Guide for Home Institutions. Below the guide, you can also view a summary of the Five Stages of Onboarding and what to expect from each phase.

Phase 1: Prepare

• Acadeum Members Involved in Onboarding
  
  • Account Executive
  • Implementation Manager
  • Partner Success Manager
    
    
• Assign Key Champions and Groups From Your Institution
  • Executive Sponsor
  • Project Lead
  • Project Team
  • Platform Users
    
    
• Receive Onboarding Workbook

Read more about this phase in the full guide here.

Phase 2: Plan

• Planning Meeting
  Attendees: Executive Sponsor, Project Lead, Account Executive, Partner Success Manager
  • • Align institutional priorities
    • Determine a Project Team from you Institution
    • Target imminent use cases for your institution
      
      
• Kickoff Call Meeting
  Attendees: Project Team, Partner Success Manager, Implementation Manager
  
  • • Overview of course sharing and use cases for your institution
    • Establish price parameters and initial policy decisions
    • Identify who will need training to become Platform Users
    • Review implementation plan and timeline
      
      
• Academic Workshop Meeting
  Attendees: Project Team, Partner Success Manager
  • • Determine course review and approval process
    • Begin selecting Acadeum courses for approval

Read more about this phase in the full guide here.

Phase 3: Strategize

• Policy Workbook and Process
  Involved: Project Team, Partner Success Manager
  • • Receive Policy Workbook
    • Create seamless workflows for utilizing course sharing at your institution
      
      
• Wrap Around Support & Advisor Workshops
  Involved: Partner Success Manager
  
  • • Scheduled as needed with your institution
      
      
• Campus Communication
  Involved: Project Team, Partner Success Manager
  • • Create a communication plan for announcing course sharing at your institution
    • Discover best practices and templates provided by Acadeum
      

Read more about this phase in the full guide here.

Phase 4: Implement

• Training Call
  Attendees: Platform Users, Implementation Manager
  • • Gain access to the ACS platform for the first time
    • Hands on training with your Implementation Manager
    • Learn how to find courses, enroll students, and manage users
      
      
• Build Catalog
  • Involved: Project Lead, Implementation Manager
    
    • Approve Acadeum courses based on those selected in the Academic Workshop
    • Work with Acadeum to bulk approve an initial Acadeum Catalog for your institution
      
      
• Payment Setup
  Involved: Primary Finance Contact, Implementation Manager
  • • Complete Payment Setup by entering billing information on the platform
    • Review how payment works and documentation you will receive

Read more about this phase in the full guide here.

Phase 5: Launch

Your institution is ready to unlock the power of course sharing. Now, you can begin to enroll students by tapping into all the various applications through the academic year! You continue to work with your Partner Success Manager on the next phase of your course sharing journey: Activation

Ongoing support and resources:

• Institutional Support
  • • For admins and staff at institutions who use Acadeum
• Student Support
  • • For students participating in an Acadeum course or using the Student App
      
• Acadeum Academy
  • • On-demand training and guides to quickly learn Acadeum basics
• Acadeum Community
  • • Connect with like-minded institutions and leaders using course sharing