Teaching Institution: Customer Launch Checklist – Acadeum Institutional Support

This checklist is provided after an institution has completed the Teaching Institution [TI] Orientation session.

If you are interested in becoming a teaching institutions in the Acadeum network, contact your Acadeum Account Representative.

Registrar / Academic Operations

Identify a project leader and a project team
Identify institutional goals
Identify who will enter grades in Acadeum Course Share
Define how attendance will be monitored during the drop period
Create new users
Assign Teaching Administrators who will approve enrollment requests
Assign the Teaching Student Contact who will be identified as the primary point of contact for students attending the teaching institution
Define the enrollment request review process
Define how consortial students will be registered for courses in your SIS
Send the Acadeum Primer for Teaching Institution Faculty when term begins

Academic

Review criteria for and Attend a TI Orientation
Determine courses to offer through Acadeum Course Share
Review the Guidance for Uploading Courses and complete the Course Upload Form
Determine consortial partners and sign agreements (meet with your account representative to finalize)
Finalize the "Welcome Letter"
Consider participating as a Home Institution, if you are not already
Determine process/timeline for submitting new course offerings
Determine process to acquire and provide syllabi
Determine process for providing faculty credentials

Financial

Assign the Primary Finance Contact
Complete Teaching Institution Stripe set up
Complete payment set-up
Determine how students will be registered without a balance due
Determine price of courses

Technology

Whitelist @collegeconsortium.org and Acadeum.com email domains
Determine how Acadeum students will receive login credentials
Reference additional information about using the Acadeum Course Share Administrator Application in the Acadeum Course Share (ACS) Overview collection.

In order to ensure a smooth onboarding and start of students, Teaching Institutions:

Have a responsibility to onboard a student (to include login credential creation and delivery) in a timely fashion that aligns with the guidance provided in the Teaching Institution Welcome Letter.
Are required to make available to Acadeum a contact who can resend login credentials when needed.
Are required to provide a help desk phone number for students to contact when technical assistance is required.
Are required to provide a reporting of student attendance 48 hours before the drop date.

Please contact Coyanne Inglis at coyanne@acadeum.com to schedule a Teaching Institution Orientation session. If you are interested in becoming a Teaching Institution in the Acadeum network, contact info@acadeum.com.

Syllabi

Teaching Institutions are required to post syllabi or course information to the platform to facilitate Home Institution course adoption and quality assurance. Home Institutions want to review a syllabus, faculty credentials, and complete course description during the course approval and quality assurance process.

The best practice is to provide an up-to-date syllabus for each course, but it is also possible to meet this requirement by using:

A syllabus from a past section of the same course with the dates removed
Master course syllabus
A Course Minimum Information form.