System user roles can be assigned to your institution’s users, providing multiple levels of access and permissions to the Acadeum Course Share platform features. When assigning user roles to your team, consider how each team member will need to engage in the system, how these roles align with your workflows, and how you might centralize key roles. For example, the University Registrar most commonly maps and approves courses and enrolls students, and therefore typically is given full Administrator permissions.
- From the left navigation pane, click Settings.
- Click the Team tab to:
a. Add team members using the
buttonb. Edit and delete existing members
(also deactivates an account)* - Reference the Roles & Permissions tab to learn more about the permissions associated with each role.
Add New User
Schools can add new users to the ACS in the Settings area. Only Administrators can add users.
- From the left navigation page, click the
page. - From the Team tab, click Add User.
- Complete all required fields.
- First Name
- Last Name
- Title
- Assign a User Role. Carefully review each user role to determine the necessary access rights for user you are securing access to.
Contacts
[Learn more about Settings, including the Team tab and editing a team member, here.]
User Roles and corresponding permissions are defined in the Roles & Permissions tab of Settings. Only Administrators can edit team members’ roles and permissions.
User Role |
Administrator |
Teaching Admin |
Enrolling Admin |
View Only |
Description |
Full account access and management. This is the only user role that can manage (and create) new user accounts for the account. Best for users who need access to both enrolling and teaching activities, as well as ability to manage the school’s user accounts. |
Best for users who need to review and approve enrollment requests, manage enrollments received from HIs, and manage courses offered by the teaching institution. The user cannot manage team members on the account, nor can the user manage any enrolling activities for the school. |
Best for users who need to review and approve student registration requests, submit enrollment requests, and manage/update enrollments sent to TIs. The user cannot manage team members on the account, nor can the user manage any teaching activities if the school is also a teaching institution. |
Best for users who need to view a school’s data and account activity on Acadeum, but not update it in any way. |
Activity Rights |
All rights including user creation and management |
All teaching activities |
All enrolling activities |
Can only view the school’s account on the platform; Cannot download or edit data, nor respond to any requests |
Email Notifications |
All |
All teaching emails |
All enrolling emails |
None |
|
PERMISSIONS |
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ACCOUNTS |
ADMINISTRATOR |
ENROLLING ADMIN |
TEACHING ADMIN |
VIEW ONLY |
FINANCIAL ADMIN |
|
View user accounts & roles |
✓ |
✓ |
✓ |
✓ |
|
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Create user account |
✓ |
|
|
|
|
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Set user role — others |
✓ |
|
|
|
|
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Update user role — others |
✓ |
|
|
|
|
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Update user account info — self |
✓ |
✓ |
✓ |
✓ |
|
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Update user account info — others |
✓ |
|
|
|
|
|
Delete user account — others |
✓ |
|
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Update user password — self |
✓ |
✓ |
✓ |
✓ |
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Update user password — others |
✓ |
||||
|
COURSES |
ADMINISTRATOR |
ENROLLING ADMIN |
TEACHING ADMIN |
VIEW ONLY |
FINANCIAL ADMIN |
|
View/Search Courses |
✓ |
✓ |
✓ |
✓ |
|
|
Submit Course Not Found Request |
✓ |
✓ |
✓ |
✓ |
|
|
Approve Courses |
✓ |
✓ |
- |
- |
|
|
Schedule Course Sections |
✓ |
✓ |
- |
- |
|
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Add Mapping to a course |
✓ |
✓ |
- |
- |
|
|
ENROLLING OPERATIONS |
ADMINISTRATOR |
ENROLLING ADMIN |
TEACHING ADMIN |
VIEW ONLY |
FINANCIAL ADMIN |
|
View HI enrollments |
✓ |
✓ |
✓ |
✓ |
|
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Submit admin enrollment requests |
✓ |
✓ |
|
|
|
|
Update HI enrollments |
✓ |
✓ |
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|
|
Export HI enrollments data |
✓ |
✓ |
|
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View student registration requests |
✓ |
✓ |
✓ |
✓ |
|
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Update student registration requests |
✓ |
✓ |
|
|
|
|
Export student registration request data |
✓ |
✓ |
|||
|
TEACHING OPERATIONS |
ADMINISTRATOR |
ENROLLING ADMIN |
TEACHING ADMIN |
VIEW ONLY |
FINANCIAL ADMIN |
|
View enrollment requests |
✓ |
✓ |
✓ |
✓ |
|
|
Update enrollment requests |
✓ |
|
✓ |
|
|
|
View TI enrollments |
✓ |
✓ |
✓ |
✓ |
|
|
Update TI enrollments |
✓ |
|
✓ |
|
|
|
Export TI enrollments data |
✓ |
✓ |
|||
|
GRADES |
ADMINISTRATOR |
ENROLLING ADMIN |
TEACHING ADMIN |
VIEW ONLY |
FINANCIAL ADMIN |
|
View Enrolling grades |
✓ |
✓ |
✓ |
✓ |
|
|
View Teaching grades |
✓ |
✓ |
✓ |
✓ |
|
|
Export Enrolling grades |
✓ |
✓ |
|
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|
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Export Teaching grades |
✓ |
|
✓ |
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Submit grades |
✓ |
|
✓ |
|
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Update grades |
✓ |
✓ |
|||
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INSTITUTION PROFILES |
ADMINISTRATOR |
ENROLLING ADMIN |
TEACHING ADMIN |
VIEW ONLY |
FINANCIAL ADMIN |
|
View/Search institutional profiles |
✓ |
✓ |
✓ |
✓ |
|
|
MANAGE STUDENT OPERATIONS |
ADMINISTRATOR |
ENROLLING ADMIN |
TEACHING ADMIN |
VIEW ONLY |
FINANCIAL ADMIN |
|
View Enrolling |
✓ |
✓ |
✓ |
✓ |
|
|
View Teaching Students |
✓ |
✓ |
✓ |
✓ |
|
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Export Enrolling Students |
✓ |
✓ |
|
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|
Export Teaching Students |
✓ |
|
✓ |
|
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Add Enrolling Students |
✓ |
✓ |
|
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|
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Update Enrolling Students |
✓ |
✓ |
|||
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MANAGE FINANCIAL SETTINGS |
ADMINISTRATOR |
ENROLLING ADMIN |
TEACHING ADMIN |
VIEW ONLY |
FINANCIAL ADMIN |
|
Manage ACH Settings |
|
|
✓ | ||
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Confirm ACH Microdeposits |
|
|
✓ | ||
|
Manage Credit Card Settings |
|
|
✓ |
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