Teaching Institution: Manage Courses via Bulk Upload [Add/Edit]

Only a designated Course Upload Administrator (CUA) can upload course information to ACS. Learn more about the CUA designation here.

1. Log into Acadeum Course Share using the CUA designated login information.
2. On the Courses page, click the +Upload Courses button on the top right.
3. On the Select Course Upload Method tab, choose Upload Course Details File.
4. Click Next to go proceed or Cancel to exit the Upload Courses process.
5. On the Add Course Details tab, your institution's name should be auto-populated in the required Institution field. If this field is empty, please select your Institution's name. Fields with the red asterisk * are required.
6. You can then do several things:
   • Download a blank Course Upload Template for copy/pasting course information. You can utilize a manually prepared file or a pre-filled file utilizing your Google Drive folder. Once prepared, this can be Drag & Dropped or selected via Browse a File.
     • Drag & Drop a prepared Course Upload file in Excel or CSV format.
     • Click the Browse a File button to select a prepared Course Upload Template from your computer
7. Once a prepared file has been loaded, an Upload Preview will appear.  This Upload Preview page lists each course section in your file, in addition to each section's validation status.
8. An Error status will appear if there is a formatting issue or missing information that must be resolved prior to upload. The erroneous information is removed automatically, and the empty cell will be outlined in Red with a red exclamation point icon.
9. To correct the error, you may click Cancel to exit and fix information directly in your upload file. Or, you can correct information directly within the Upload Preview. In the screenshot below, the Credits field is updated with a range of 3-4 credits. However, this is still pulling an Error, as the Credit column cannot be a range.
10. In the screenshot below, the Credits have been corrected and the Status is now showing as Created because the course has never before been uploaded to ACS. Alternately, the status would show as Updated if the course had been previously uploaded and is now being uploaded with information changes. *Neither status means that the new upload spreadsheet has been fully processed. 
11. Click Next to go to the Advanced Settings tab or Cancel to exit the Upload Courses process. For most uploads, you will not have any Advanced Settings to apply.
12. If you have Advanced Settings to apply, select them here. Please pay very careful attention to the following explanations for each options:
    • Closed Consortium - This setting limits the visibility of this Course (and all of its sections) to specific consortia.
    • Limited Institution Sharing - This setting limits the visibility of this course (and all of its sections) to specific institutions.
    • Differential Pricing - This setting allows you to set a specific price for the section you are uploading. This setting will only apply to the section you are adding--not to every section of the course you're adding. Note that consortial pricing is not managed here; special consortial prices are managed on the consortium's profile page.
13. Select Upload to complete your bulk upload, or click Back or Cancel as needed.